Licensing project data held in Procore

What a typical Procore project holds

Depending on which tools your company used, a completed Procore project can include:

• Drawings and specifications, with revision history.
• RFIs and submittals, with their responses, attachments and the people involved.
• Change events and change orders.
• Daily logs, covering manpower, weather, deliveries and notes.
• Photos, often tagged to locations and dates.
• Inspections, observations and punch lists.
• Documents, meeting minutes and correspondence.

The value is in the links: an RFI attached to a drawing, a photo attached to an observation, a change order tied back to the event that caused it. Exports that keep those links are worth more than loose files.

First check: whose Procore account is it?

Procore projects live inside a company's account, and that isn't always yours:

• Your company ran the project in your own account. You're the account holder, so you're best placed to export.
• You worked in a client's or main contractor's account. Common for subcontractors and consultants. The project data sits in their account, and your access may have ended at closeout. Your own originals (the files you uploaded, your photos) are what you can work with.

Second check: Procore's terms

Procore's terms of service and developer policies govern how data can be exported and used through the platform. Construction trade press (ENR) reported in 2025 that Procore updated its API terms and developer policy, and that its terms restrict bulk downloading of data for training AI models.

Read your current agreement with Procore, or ask your account manager, before any bulk export intended for licensing. Your rights in your own project data, and what Procore's terms permit through its platform, are separate questions. Both matter.

Exporting from Procore

Procore's own Project Archive tool is the documented route for exporting a project. Procore's help centre describes it as follows:

• you choose which project tools (and which items in them) go into the archive;
• Procore emails you when the archive is ready, and you download it as a ZIP file;
• most items come out as PDFs, while documents and photos keep their original file types;
• an archive can only be downloaded for 30 days, and archives are visible only to their creator and to project admins with the right permissions.

Individual tools can also export reports (for example, PDF and CSV from RFIs, submittals and logs). How practical a full export is depends on your plan, your permissions and the volume involved. Under Mercor's process, Mercor runs the export as part of scoping, so you don't need to work this out alone. It's still worth knowing which projects are in Procore and who holds admin access.

Personal data in Procore records

Procore records are full of people: user names on every RFI and submittal, contact directories, manpower entries in daily logs, and faces in photos. All of this has to be removed or protected before data is shared. Mercor removes or protects personal information as part of preparing the export.

Checklist

1. List completed projects in Procore, noting whose account each sits in.
2. Confirm who in your company has admin access.
3. Check your agreement with Procore on exports and permitted use.
4. Note which projects used which tools, especially photos, daily logs and RFIs.

Sources: ENR, "Construction platforms are already fighting over data to train AI agents"; ENR, report on Procore API access changes; Procore Support, Download a Project Archive. Procore is a trademark of Procore Technologies, Inc. This site is not affiliated with Procore.